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Personnel File Review Policy
An employee may review his or her
own file any time during normal business hours.
It is preferred that you e-mail
the Records Administration Section front
desk or call 464-3082 in advance to expedite the
process and ensure your file is waiting for you
when you arrive. However, walk-in requests for single
file review may be accommodated.
Management/supervisory requests to review multiple
files for hiring/promotion purposes may be accommodated
within two (2) to twenty-four (24) hours, depending
on the number of files to be reviewed. Such requests
should be e-mailed to the Records Administration
Section front desk; include the purpose for your
request and a listing of the names of the employees
whose files you are requesting.
Employees requesting to review the personnel files
of other employees should contact the Records Administration Division at 464-3082. An employee whose file is being
reviewed by another employee will be given the option
of being present during such review.
Personnel File Copying
Employees may request to have copies made of their
files, or the files of co-workers or other County
employees, or portions thereof. The policy for having
copies made of the files of co-workers or other
County employees is similar to that for requesting
to review the files of other employees - i.e. the
requesting party's management as well as the employee
whose file is being copied will be notified. Such
requests should be made by phone (464-3082) or e-mail.
A charge of $.15 per page will apply. Please allow
one (1) week following requests for delivery. Copied
files may be picked up at the Human Resources Department
- 400 South Ft. Harrison Avenue - Fourth Floor,
or forwarded via inter-office mail, or mailed via
U.S. mail, per the request of the purchaser. Payment
must be received prior to the copying of files,
in the form of cash or check made payable to Board
of County Commissioners.
Personnel File Update
Please keep in mind that the application in your
personnel file is usually the one you completed
when you were hired by the County. Subsequent applications
completed for promotional positions are not placed
in your personnel file. Employees are encouraged
to periodically update their personnel files by
providing updated resumes and requesting that they
be placed in their personnel file.
Overview of functions handled by Records Administration
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