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A Friend In Need (AFIN) Program |
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This voluntary program, administered by Employee Benefits, will permit an employee to assist fellow employees in times of need by providing paid leave time. Employees have a choice to make a donation of accumulated annual or extended illness leave time.
The information here is only a summary of the program. The AFIN Program Description  gives the full details of the program and how it is administered.
Questions and Answers on the AFIN Program
Who may participate in the AFIN program?
What types of leave can be donated to the program?
When can donations be made and what forms need to be completed to make a donation?
Who can request leave from the AFIN program, and what types of circumstances would qualify for leave to be granted?
What forms need to be completed to request leave from the AFIN program?
Can leave be requested instead of, or to supplement workers compensation or disability benefits?
Who may participate in the AFIN program?
All permanent employees with at least one year of service are eligible. You may not donate to, or receive donations from persons you rate or supervise, or who rate or supervise you. No one can be coerced to participate in the program.
What types of leave can be donated to the program?
Employees can donate annual leave or extended illness leave but not comp time, personal days or floating holidays. (Illness leave is at ½ face value.) Donations must be made in whole hour increments. After leave donation, donors must have 80 hours remaining in the bank from which they donate.
When can donations be made and what forms need to be completed to make a donation?
Donations can be made at any time. An employee who wishes to donate needs to complete an AFIN Donation of Leave form and submit it to Employee Benefits.
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Who can request leave from the AFIN program, and what types of circumstances would qualify for leave to be granted?
Any eligible employee can request an AFIN donation. All recipients must have exhausted all available leave balances.
- Employees who document a temporary inability to work due to their own serious health condition.
- Employees needed to care for a spouse, parent, child or legal dependent (as defined for IRS purposes) that has a documented serious health condition.
- Employees needed to care for a grandparent or grandchild with a documented serious health condition provided the employee is the sole responsible caregiver for the person.
What forms need to be completed to request
leave from the AFIN program?
An AFIN Request for Leave form needs to be completed and submitted to Employee Benefits. Employee Benefits will advise of any additional supporting documentation necessary to consider the request such as FMLA certifications, etc. Requests which are approved will be paid on the next regularly scheduled payroll after approval, subject to normal payroll processing deadlines. Recipients may receive leave up to 4 instances per fiscal year not to exceed 160 hours of total leave paid.
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Can leave be requested instead of, or to supplement
workers compensation or disability benefits?
No, employees may not be eligible to apply for, awaiting determination or receiving any County pay or supplemental pay including but not limited to: workers compensation indemnity, short or long term disability, state supplemental payments or federal social security disability.
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